Record of consultation

Date  Audience  Activities Feedback  Project response 
2019        
Feb Executive Steering Committee Project status and issues management  Minuted  Project governance 
Mar Executive Steering Committee Project status and issues management  Minuted  Project governance 
Apr Executive Steering Committee Project status and issues management  Minuted  Project governance 
May Executive Steering Committee Project status and issues management  Minuted  Project governance 
May Communications Working Group Project status and issues management  Minuted  Project governance 
Jun Hunter Water Corporation Pressure and Flow enquiry Submission of Pressure and Flow enquiry Receipt of preliminary Pressure and Flow information on 24 July 2019.
Jun Executive Steering Committee Project status and issues management  Minuted  Project governance 
Jun Communications Working Group Project status and issues management  Minuted  Project governance 
Jun Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Jul Project Development Committee Project status and issues management  Minuted  Project governance 
Jul Executive Steering Committee Project status and issues management  Minuted  Project governance 
Jul Communications Working Group Project status and issues management  Minuted  Project governance 
Aug Fire Rescue NSW Site inspection with FRNSW Bushfire Officer to provide an overview of the master plan and proposed approach to bushfire mitigation. Broad support for the project’s approach to Bushfire mitigation Ongoing liaison
Aug Project Development Committee Project status and issues management  Minuted  Project governance 
Aug Executive Steering Committee Project status and issues management  Minuted  Project governance 
Aug Communications Working Group Project status and issues management  Minuted  Project governance 
Sep Subsidence Advisory NSW Project Briefing  Broad support for investigation strategy  Ongoing liaison
Sep Project Development Committee Project status and issues management  Minuted  Project governance 
Sep Communications Working Group Project status and issues management  Minuted  Project governance 
Sep Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Sep Clinical Council Meetings - Medical Staff Council (JHH) and Medical Leadership Team (JHCH) Project update  Minuted  ongoing liaison 
Oct City of Newcastle (Local Council) Briefing to City of Newcastle representatives on the Precinct Vision, Precinct Plan and activation strategies. Discussion occurred around integration with City of Newcastle led smart cities initiatives and alignment with commitments within the Greater Newcastle Metropolitan Plan. Broad support for the project and commitment to continued engagement Ongoing engagement and collaboration.
Oct Transport for NSW Introductory meeting with TfNSW Senior Managers to agree governance of project interfaces.  Reviewed status and progress of the JHHIP and Bypass projects and public transport service planning activities. Agreed communications team interfaces and principles. Meeting cycle set and agreement to collaborate to ensure best for project outcomes Ongoing liaison
Oct Precinct Partners Briefing to RMHC Board on the Precinct Vision and Precinct Plan. Broad support for the Precinct Vision and Plan Ongoing Liason (as required)
Oct Precinct Partners Briefing to the HMRI Board on the Precinct Vision and Precinct Plan Broad support for the Precinct Vision and Plan. Request to contribute through Project Working Groups and Governance committees where appropriate. Inclusion within relevant working groups.
Oct Community engagement session Briefing to the Hunter Business Chamber members on the Precinct Vision and Plan Broader support for the Precinct Vision and Plan Ongoing liaison.
Oct Project Development Committee Project status and issues management  Minuted  Project governance 
Oct Communications Working Group Project status and issues management  Minuted  Project governance 
Oct Community engagement session HMRI Open Day  Noted Ongoing liaision
Oct Property Council of Australia  Presentation with Q&A Noted  Ongoing Liason (as required)
Nov Precinct Partners Briefing to HCCDC stakeholders on Project and Precinct Master Plan Broad support for the Precinct Vision and Plan. Offer to support precinct development as required Ongoing liaison.
Nov Project Development Committee Project status and issues management  Minuted  Project governance 
Nov Executive Steering Committee Project status and issues management  Minuted  Project governance 
Nov Communications Working Group Project status and issues management  Minuted  Project governance 
Dec Greater Newcastle Metropolitan Plan Committee Meeting Briefing to five lower hunter General Managers and Mayors together with RMS (TfNSW), DPC, DPIE and Hunter Central Coast Development Corporation (HCCDC) Broad support and interest in progress of launching the concept plan and alignment with GNMP objectives Ongoing engagement with TfNSW, DPC and HCCDC
Dec Transport for NSW Reviewed development of communication and governance protocols and general progress of the two projects.  Agreed a shared program of activities. Governance and information sharing arrangements agreed. Ongoing liaison
Dec Executive Steering Committee Project status and issues management  Minuted  Project governance 
Dec Communications Working Group Project status and issues management  Minuted  Project governance 
Dec Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Dec Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
2020        
Jan Westpac Rescue Helicopter Service Briefing on the Project Master Plan and interim Concept Design with a focus on Helicopter arrival and departure during construction and post completion Broad support for the project design. Ongoing liaison.
Jan Project Development Committee Project status and issues management  Minuted  Project governance 
Jan Executive Steering Committee Project status and issues management  Minuted  Project governance 
Jan Communications Working Group Project status and issues management  Minuted  Project governance 
Jan Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Feb Government Architect NSW and State Design Review Panel Introductory meeting and summary of project objectives GA advice letter dated 21 Feb 2020 Refer to the Architect’s Report for further details
Feb Hunter Water Corporation Preliminary Service Advice Application Submission of Preliminary Service Advice Application Response received on 10 June 2020 noting the existing network capacity with sufficient to meet the forecast needs of the project.
Feb Ausgrid Discussion regarding internal road designs and interface with existing easements Informed design of the internal road network Ongoing liaison (as required)
Feb Project Development Committee Project status and issues management  Minuted  Project governance 
Feb Executive Steering Committee Project status and issues management  Minuted  Project governance 
Feb Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Feb HNELHD Youth Health and Wellbeing Council Presentation with Q&A Noted Ongoing liaison 
Feb Emotional Design Brief Interviews Feedback from patients, carers and staff Noted in report Emotional Design Brief
March Transport for NSW First executive meeting to review coordination between the Transport and Health projects to agree interfaces between the two projects Principles agreed and structure of future coordination points nominated Ongoing liaison
March Fire Rescue NSW Briefing on the project’s Concept Design with focussed discussion on proposed approach to fire services assets to be provided for use by FRNSW. Broad support for the concept design and proposed approach. Ongoing liaison
March Rural Fire Services Submission of pre-DA lodgement pack for agency review. Response received on 30 April 2020 Broad support for development requesting alignment with relevant state legislations and policies Ongoing liaison
March Jemena Project briefing to Jemena covering initial scope, design and programme.  Response to feasibility application received on 16 March 2020 confirming that the existing network capacity is sufficient to meet the forecast needs of the project noting that Gas Meter infrastructure upgrades would be required within project site. Ongoing liaison (as required)
March Project Development Committee Project status and issues management  Minuted  Project governance 
March Executive Steering Committee Project status and issues management  Minuted  Project governance 
March Communications Working Group Project status and issues management  Minuted  Project governance 
March Communications Working Group Project status and issues management  Minuted  Project governance 
March Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
March Emotional Design Brief Interviews Feedback from patients, carers and staff Noted in report Emotional Design Brief
March Property Council of Australia  Project update Noted  Ongoing liaison 
April City of Newcastle (Local Council) Consultation with City of Newcastle representatives regarding the current leasing arrangements for adjacent sites to the development Information supplied to assist project team. Ongoing liaison
April Project Development Committee Project status and issues management  Minuted  Project governance 
April Executive Steering Committee Project status and issues management  Minuted  Project governance 
April Communications Working Group Project status and issues management  Minuted  Project governance 
April Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
April Emotional Design Brief Interviews Feedback from patients, carers and staff Noted in report Emotional Design Brief
April Property Council of Australia  Project update Noted  Ongoing liaison 
May Project Development Committee Project status and issues management  Minuted  Project governance 
May Executive Steering Committee Project status and issues management  Minuted  Project governance 
May Communications Working Group Project status and issues management  Minuted  Project governance 
May Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
May Property Council of Australia  Project update Noted  Ongoing liaison 
May JHH Closing the Gap Committee  Briefing session  Noted  Ongoing liaison 
June Executive Steering Committee Project status and issues management  Minuted  Project governance 
June Communications Working Group Project status and issues management  Minuted  Project governance 
June Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
June Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
June Property Council of Australia  Project update Noted  Ongoing liaison 
June HNELHD Family and Advisory Council  Briefing session  Noted  Ongoing liaison 
June JHHIP Stakeholder Consultative Committee  Project update  Noted Ongoing liaison 
July Project Development Committee Project status and issues management  Minuted  Project governance 
July Executive Steering Committee Project status and issues management  Minuted  Project governance 
July Communications Working Group Project status and issues management  Minuted  Project governance 
July Property Council of Australia  Project update Noted  Ongoing liaison 
Aug Ausgrid Submission of project’s application for connection lodged to Ausgrid N/A Ongoing liaison (as required)
Aug Project Development Committee Project status and issues management  Minuted  Project governance 
Aug Executive Steering Committee Project status and issues management  Minuted  Project governance 
Aug Communications Working Group Project status and issues management  Minuted  Project governance 
Aug Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Aug Property Council of Australia  Project update Noted  Ongoing liaison 
Sept Government Architect NSW and State Design Review Panel Introduction to the form of the ASB and details of landscape opportunities GA advice letter dated 15 October 2020 Refer to the Architect’s Report for further details
Sept Hunter Water Corporation Pressure and flow statement (amended application)   Project submitted an amended application for pressure and flow statement. Pressure and flow statement received on 1 October 2020.
Sept Jemena Submission from the project of alternate approach to Gas Meter upgrade submitted. Amended request declined on 9 October 2020 with original advice referred to. Ongoing liaison (as required)
Sept Executive Steering Committee Project status and issues management  Minuted  Project governance 
Sept Communications Working Group Project status and issues management  Minuted  Project governance 
Sept Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Sept Property Council of Australia  Project update Noted  Ongoing liaison 
Oct City of Newcastle (Local Council) Submission of preliminary Traffic Impact reports to City of Newcastle. City of Newcastle supplied information regarding parallel developments to assist in planning for the cumulative impacts. Ongoing liaison
Oct Transport for NSW First of project officer meetings to agree coordination issues between the Transport and Health projects Project Updates on programme, procurement approach and key interface risks. Ongoing liaison
Oct Project Development Committee Project status and issues management  Minuted  Project governance 
Oct Executive Steering Committee Project status and issues management  Minuted  Project governance 
Oct Communications Working Group Project status and issues management  Minuted  Project governance 
Oct Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Oct Property Council of Australia  Project update Noted  Ongoing liaison 
Oct JHHIP Stakeholder Consultative Committee  Project update  Noted Ongoing liaison 
Oct Neighbourhood residents  Door knock - accoustic monitoring  Noted  Ongoing liaison (as required)
Nov City of Newcastle (Local Council) Briefing to Chief Executive Officer, City of Newcastle on progress of project, amendments to leases covering land to the north of the JHHC and opportunities for precinct activation consistent with Greater Newcastle Metropolitan Plan Broad support for the project and introduction made to City of Newcastle property team Ongoing liaison regarding management of land to the north of JHH and coordination of bushfire management activities
Nov City of Newcastle (Local Council) Introduction to City of Newcastle Natural Areas Manager  Meeting with Natural Areas Manager to discuss Bypass and works planned with TfNSW and coordination of management of fire trails on the JHHC and adjacent lands leased to City of Newcastle Agreement around coordinated engagement with TfNSW and future management of surrounding areas
Nov Transport for NSW Second of project officer meetings to agree coordination issues between the Transport and Health projects Design working groups established Ongoing liaison
Nov Project Development Committee Project status and issues management  Minuted  Project governance 
Nov Executive Steering Committee Project status and issues management  Minuted  Project governance 
Nov Communications Working Group Project status and issues management  Minuted  Project governance 
Nov Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Nov Property Council of Australia  Project update Noted  Ongoing liaison 
Dec Transport for NSW Second meeting of executive officers to review interfaces Updates on respective project programme and designs shared. Ongoing liaison
Dec Project Development Committee Project status and issues management  Minuted  Project governance 
Dec Executive Steering Committee Project status and issues management  Minuted  Project governance 
Dec Communications Working Group Project status and issues management  Minuted  Project governance 
Dec Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Dec Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Dec Property Council of Australia  Project update Noted  Ongoing liaison 
Dec JHHIP Stakeholder Consultative Committee  Project update  Noted Ongoing liaison 
Dec All staff (information session)  Briefing on concept design  Responded to any questions NA 
2021        
Jan Communications Working Group Project status and issues management  Minuted  Project governance 
Jan Property Council of Australia  Project update Noted  Ongoing liaison 
Feb Ambulance Service of NSW Briefing on the site master plan, Acute Services Building design and refurbishment space. Focussed discussion on the rooftop Helipad design including approach and arrival pathways. Support for the design of the rooftop helipad and maintaining the general approach and departure path Continued engagement during detailed design and commissioning.
Feb Transport for NSW Third of project officer meetings to agree coordination issues between the Transport and Health projects Updates on respective project programme and procurement approach provided. Ongoing liaison
Feb Fire Rescue NSW Briefing on the project’s Schematic Design with focussed discussion on proposed approach to fire services assets to be provided for use by FRNSW. Broad support for the concept design and proposed approach. Ongoing liaison
Feb Project Development Committee Project status and issues management  Minuted  Project governance 
Feb Executive Steering Committee Project status and issues management  Minuted  Project governance 
Feb Communications Working Group Project status and issues management  Minuted  Project governance 
Feb Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Feb Property Council of Australia  Project update Noted  Ongoing liaison 
Feb JHHIP Stakeholder Consultative Committee  Project update  Noted Ongoing liaison 
Feb Community engagement session Newcastle Farmers Market Noted  Ongoing as required 
Feb HNELHD Board Sub Committee for Aboriginal Health  Briefing session  Noted Ongoing as required 
March Government Architect NSW and State Design Review Panel Evolution of the design of the ASB in response to SDRP # 2 and Schematic Design Consultation. GA advice letter dated 19 March 2021 Refer to the Architect’s Report for further details
March Transport for NSW Ongoing series of meetings to agree cooridnation of issues between the Transport and Health projects  Updates on respective project programme and designs shared. Ongoing liaison
March Project Development Committee Project status and issues management  Minuted  Project governance 
March Executive Steering Committee Project status and issues management  Minuted  Project governance 
March Communications Working Group Project status and issues management  Minuted  Project governance 
March Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
March Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
March Property Council of Australia  Project update Noted  Ongoing liaison 
March All staff (information session)  Comms Hub Responded to any questions NA
April Ambulance Service of NSW Briefing on the site master plan, Acute Services Building design and refurbishment space. Focussed briefing on the Emergency Department and Ambulance Bay design. Support for the design of the Ambulance Bay and Emergency Department noting need for flexibility for additional vehicles to be accommodated in the future Continued engagement during detailed design and commissioning.
April Transport for NSW Ongoing series of meetings to agree cooridnation of issues between the Transport and Health projects  Updates on respective project programme and designs shared. Ongoing liaison
April Subsidence Advisory NSW Meeting with SANSW Leadership to provide an update on project design and mine grouting strategy including due diligence reports and peer review of strategy. Broad support for proposed approach and peer review strategy. Ongoing liaison
April Project Development Committee Project status and issues management  Minuted  Project governance 
April Executive Steering Committee Project status and issues management  Minuted  Project governance 
April Property Council of Australia  Project update Noted  Ongoing liaison 
May Government Architect NSW and State Design Review Panel Meeting scheduled to provide an update following SDRP # 3 - -
May Project Development Committee Project status and issues management  Minuted  Project governance 
May Executive Steering Committee Project status and issues management  Minuted  Project governance 
May Communications Working Group Project status and issues management  Minuted  Project governance 
May Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
May Property Council of Australia  Project update Noted  Ongoing liaison 
June Project Development Committee Project status and issues management  Minuted  Project governance 
June Executive Steering Committee Project status and issues management  Minuted  Project governance 
June Communications Working Group Project status and issues management  Minuted  Project governance 
June Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
June Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
June Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
June Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
June Clinical Council Meetings - Medical Staff Council (JHH) and Medical Leadership Team (JHCH) Project update  Minuted  Ongoing liaison 
June Property Council of Australia  Project update Noted  Ongoing liaison 
June JHHIP Stakeholder Consultative Committee  Project update  Noted Ongoing liaison 
July Project Development Committee Project status and issues management  Minuted  Project governance 
July Executive Steering Committee Project status and issues management  Minuted  Project governance 
July Communications Working Group Project status and issues management  Minuted  Project governance 
July Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
July Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
July Property Council of Australia  Project update Noted  Ongoing liaison 
Aug Project Development Committee Project status and issues management  Minuted  Project governance 
Aug Executive Steering Committee Project status and issues management  Minuted  Project governance 
Aug Communications Working Group Project status and issues management  Minuted  Project governance 
Aug Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Aug Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Aug Property Council of Australia  Project update Noted  Ongoing liaison 
Sept Project Development Committee Project status and issues management  Minuted  Project governance 
Sept Executive Steering Committee Project status and issues management  Minuted  Project governance 
Sept Communications Working Group Project status and issues management  Minuted  Project governance 
Sept Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Sept Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Sept Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Sept Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Sept Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Sept Property Council of Australia  Project update Noted  Ongoing liaison 
Oct Executive Steering Committee Project status and issues management  Minuted  Project governance 
Oct Project Control Group  Project status and issues management  Minuted  Project governance 
Oct Communications Working Group Project status and issues management  Minuted  Project governance 
Oct Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Oct Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Oct Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Oct Property Council of Australia  Project update Noted  Ongoing liaison 
Nov Executive Steering Committee Project status and issues management  Minuted  Project governance 
Nov Project Control Group  Project status and issues management  Minuted  Project governance 
Nov Communications Working Group Project status and issues management  Minuted  Project governance 
Nov Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Nov Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Nov Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Nov Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Nov Property Council of Australia  Project update Noted  Ongoing liaison 
Dec Executive Steering Committee Project status and issues management  Minuted  Project governance 
Dec Project Control Group  Project status and issues management  Minuted  Project governance 
Dec Communications Working Group Project status and issues management  Minuted  Project governance 
Dec Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Dec Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Dec Property Council of Australia  Project update Noted  Ongoing liaison 
2022        
Jan Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Jan Property Council of Australia  Project update Noted  Ongoing liaison 
Feb Executive Steering Committee Project status and issues management  Minuted  Project governance 
Feb Project Control Group  Project status and issues management  Minuted  Project governance 
Feb Communications Working Group Project status and issues management  Minuted  Project governance 
Feb Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Feb Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Feb Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Feb Property Council of Australia  Project update Noted  Ongoing liaison 
Feb JHH Clinical Departments Information session for Theatre Nurse Unit Managers  Noted  Addressed in follow up comms
March Executive Steering Committee Project status and issues management  Minuted  Project governance 
March Project Control Group  Project status and issues management  Minuted  Project governance 
March Communications Working Group Project status and issues management  Minuted  Project governance 
March Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
March Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
March Property Council of Australia  Project update Noted  Ongoing liaison 
March JHHIP Stakeholder Consultative Committee  Project update  Noted Ongoing liaison 
March All staff (information session)  Information briefing for all staff (via GMs weekly webinar)  Noted Addressed in follow up comms
March JHH Clinical Departments Briefing / site visit for HealthShare  Noted Ongoing liaison 
March Local Aboriginal Land Councils Consultation and engagement visit to Bahtabah Local Aboriginal Land Council Noted Invitation for further engagement 
March Clinical Council Meetings - Medical Staff Council (JHH) and Medical Leadership Team (JHCH) Briefing on project status  Noted Responses to questions provided 
March Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
April Local Aboriginal Land Councils Site inspection and discussion re: native vegetation package  Noted Part of development of brief 
April Executive Steering Committee Project status and issues management  Minuted  Project governance 
April Project Control Group  Project status and issues management  Minuted  Project governance 
April Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
April Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
April Property Council of Australia  Project update Noted  Ongoing liaison 
April All staff (information session)  Briefing on project status  Responded to any questions NA
April Neighbourhood residents  Letterbox drop  Responded to any questions NA
April Local Aboriginal Land Councils Cultural Immersion Day  NA  Ongoing liaison 
April Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
May Local Aboriginal Land Councils Initial briefing session for native vegetation package  Noted  Part of development of brief 
May Executive Steering Committee Project status and issues management  Minuted  Project governance 
May Project Control Group  Project status and issues management  Minuted  Project governance 
May Communications Working Group Project status and issues management  Minuted  Project governance 
May Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
May Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
May Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
May Property Council of Australia  Project update Noted  Ongoing liaison 
May All staff (information session)  Weekly webinar  NA  Ongoing liaison 
May Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
June Local Aboriginal Land Councils Seed retrieval session 1 Documented via video Part of native vegetation initaitive 
June Executive Steering Committee Project status and issues management  Minuted  Project governance 
June Project Control Group  Project status and issues management  Minuted  Project governance 
June Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
June Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
June Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
June Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
June Property Council of Australia  Project update Noted  Ongoing liaison 
June Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
July Executive Steering Committee Project status and issues management  Minuted  Project governance 
July Project Control Group  Project status and issues management  Minuted  Project governance 
July Communications Working Group Project status and issues management  Minuted  Project governance 
July Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
July Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
July Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
July Property Council of Australia  Project update Noted  Ongoing liaison 
July All staff (information session)  Weekly webinar  NA  Ongoing liaison 
July Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
Aug Executive Steering Committee Project status and issues management  Minuted  Project governance 
Aug Project Control Group  Project status and issues management  Minuted  Project governance 
Aug Communications Working Group Project status and issues management  Minuted  Project governance 
Aug Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Aug Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Aug Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Aug Property Council of Australia  Project update Noted  Ongoing liaison 
Aug Community engagement session Presentation to JHH Volunteers  Noted Ongoing liaison
Aug Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
Sept Executive Steering Committee Project status and issues management  Minuted  Project governance 
Sept Project Control Group  Project status and issues management  Minuted  Project governance 
Sept Communications Working Group Project status and issues management  Minuted  Project governance 
Sept Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Sept Executive User Groups Internal project partner update  Discussion  Ongoing liaison 
Sept Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Sept Project Working Groups Average of 11 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Sept Focus Sessions  Average of 5 groups per session consulted on various parts of the project build  Input to inform relevant spaces  Feedback incorporated 
Sept Property Council of Australia  Project update Noted  Ongoing liaison 
Sept City of Newcastle (Local Council) Joint presentation with TfNSW Noted Responses to questions provided 
Sept Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
Oct Local Aboriginal Land Councils Seed retrieval session 2 Documented via video Part of native vegetation initaitive 
Oct Executive Steering Committee Project status and issues management  Minuted  Project governance 
Oct Project Control Group  Project status and issues management  Minuted  Project governance 
Oct Communications Working Group Project status and issues management  Minuted  Project governance 
Oct Project User Groups Average of 8 groups per session consulted on concept, schematic and detailed design of dept layouts  Input to inform design of spaces  Feedback incorporated 
Oct Property Council of Australia  Project update Noted  Ongoing liaison 
Oct Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
Nov Executive Steering Committee Project status and issues management  Minuted  Project governance 
Nov Project Control Group  Project status and issues management  Minuted  Project governance 
Nov Communications Working Group Project status and issues management  Minuted  Project governance 
Nov Property Council of Australia  Project update Noted  Ongoing liaison 
Nov Local Aboriginal Land Councils Seed / ochre retrieval  Documented via video Part of native vegetation initaitive 
Nov JHHIP Stakeholder Consultative Committee  Project update  Noted Ongoing liaison 
Nov City of Newcastle (Local Council) Briefing on project status  Noted  Agreement for follow up comms to all LGA residents 
Nov Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison 
Dec Executive Steering Committee Project status and issues management  Minuted  Project governance 
Dec Project Control Group  Project status and issues management  Minuted  Project governance 
Dec Regional NSW Leadership Executive Meetings Project update / sharing learnings  Knowledge exchange  Ongoing liaison 
Dec Property Council of Australia  Project update Noted  Ongoing liaison 
Dec JHH Clinical Departments Presentation to DOFM Noted  Addressed in follow up comms
Dec All staff (information session)  Prototype room tours Noted Responses to questions provided 
Dec Precinct Partners Site visit and project update Noted Responses to questions provided 
Dec Transport for NSW HI / TfNSW / LHD Comms catch up Noted Ongoing liaison